Auxillary Business Services
1600 Holloway Ave
ADM358
San Francisco, CA 94132
Associated Students, Inc. | Cesar Chavez Student Center | The University Corporation,San Francisco State
Purpose
Auxiliary Business Services performs all accounting and custodial functions for the Associated Students, Inc. , the Cesar Chavez Student Center and SFSU Foundation, Inc. These auxiliaries of SFSU are private non-profit corporations.
Hours of operation:
Office Hours: 8am to 5pm
Lunch Breaks: Hour-long lunch break times vary.
The accounting functions include:
- Payroll
- Banking
- Check writing
- General Ledger Maintenance
- Financial Statements
- Budgeting and Long-Term Forecasting
- Record Retention
Our custodial role is to ensure that the activities of the auxiliaries are in compliance with campus, CSU, and state and federal regulations.
We're located on the third floor of the Administration Building. We're against the windows in the southeast corner of the building. It's easiest to reach us via the main hallway. Follow the hallway around the corner to the right and continue until you reach door 358-C, on your right. Come in the door and walk straight towards the windows and turn left at the end of the aisle. Ring the bell for service at our counter. See the campus map for the location of the Administration building.
Contacts
| Name | Voice | Fax | |
|---|---|---|---|
| Director of Auxiliary Business Services | |||
| Ridgell, Tammie | 415-338-1706 | 415-338-5080 | ridgell@sfsu.edu |
| Accountant for the Cesar Chavez Student Center | |||
| Joe, Lin | 415-338-1677 | 415-841-5079 | ljoe@sfsu.edu |
| Accountant for the Associated Students, Inc. | |||
| Tolentino, Teresita | 415-338-7141 | 415-841-5068 | teresita@sfsu.edu |
Disbursement Procedures and Payroll Information for ASI and CCSC
Disbursement Procedures
Checks are processed on Tuesday and Thursday afternoons. CCSC checks are processed on Tuesdays and ASI checks are processed both days. They are printed and available for pick up Wednesday and Friday afternoons as follows:
- ASI: University Disbursements, room 358, New Administration Building, third floor. Photo I.D. is required.
- CCSC: Student Center Accounting Office
Lead Time: allow at least a week for review, approval and delivery. When checks are needed by a specific date, please indicate this on the requisition and let your Business or Accounting Office know that special handling is required.
Travel Claims: These require additional lead time for detailed examination and reconciliation. Allow at least one week for review, before a reimbursement check can be processed.
Seasonal Fluctuations: When volume is low (during the summer
and winter breaks) we print checks less frequently, usually only once a week.
This may result in increased lead time between submitting a requisition and
receiving a check.
Purchasing SFSU Foundation, Inc. Purchase
Order Terms and Conditions
Payroll Information
An outside payroll service processes all payroll checks. Paydays are the 15th and last day of the month. When one of these days falls on a weekend or holiday we always issue the checks the day before the weekend or holiday.
- ASI: After 9 in the morning on payday, at the University Disbursements, room 358, New Administration Building, third floor. Photo I.D. is required.
- CCSC: Distributed by department managers or the Student Center Administrative Office.
W-2's: They'll be provided to you with your January 31 paycheck or mailed to the address on your W-4. Please notify us, or the auxiliary, of address changes or any special mailing instructions. Always identify your employer as either the Associated Students, Inc. or the Cesar Chavez Student Center, regardless of the program or department you work for. You are employees of the auxiliary not the university.
W-4's: This form advises your employer of your marital status and withholding allowance. The information applies only to income tax, but not to social security or medicare (FICA).We are not licensed to advise employees how to fill out the form. Detailed instructions are provided. If you have further questions, call the IRS at 1-800-829-1040.
FICA exemption: Student employees of the auxiliaries are eligible for FICA exemption during the school year.
Financial Statements
Financial Statements are produced monthly, and are available by mid-month (for the previous month). Each program will receive a statement of their activity. If you need account balance information sooner, ask the auxiliary. They keep track of your purchase order balances. You may also call Auxiliary Accounting for account balance information.
Services
Accounting and custodial services performed for private non-profit corporations of SFSU:
Financial Tutorials
Auxiliary Business Services will provide monthly financial statements to the Board of Directors of each auxiliary. To better enable those board members to understand these reports we have prepared the following slide presentations. Click on the links below for a detailed tour of each report.
Web Based Tutorials (Internet Explorer Recommended): for ASI and CSC
Powerpoint File Tutorials: