Vendor Onboarding

State of California policy states a completed payee data record, Vendor 204 form, is required for payments to all non-governmental entities and will be kept on file at each state agency.

SF State requires a completed Vendor 204 form prior to adding the vendor to the vendor file.

A Vendor 204 form must be on file with the Accounts Payable Department for all vendors unless the payee is a SF State student, or the payee is an SF State employee.

An individual who is not a US citizen and is not a green card holder is a nonresident alien (NRA).  NRAs are subject to federal and state withholding, based on country of origin.  NRAs are referred to Internal Audit Tax Specialist (TS) for evaluation.   TS will alert Accounts Payable as to the proper withholding rates. Please refer to the Vendor 204 form completion guide for more information.

Please note a Vendor 204 form is a substitute of W9 form.

Definitions

  • Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals).
  • Form W-BEN-E, Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities).

 

Location: 1600 Holloway Avenue, ADM 358, San Francisco, CA 94132
Hours: Monday through Friday, 9:00AM to 4:00PM

Email: vendor204@sfsu.edu

Contact: Minh-Ngoc Nguyen – Vendor Coordinator
Phone: (415) 338-3561

SFSU Vendor 204 Form DocuSign
Vendor 204 Instructions  PDF
W-8BEN-E Form PDF
W-EBEN Form PDF